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Files

Upload, organise into folders, preview and share the files your workspace keeps.

Files

Files is the workspace's shared file library. Upload documents, images and other files, sort them into folders, preview them, and point teammates at the ones they need.

What Files lists

Choose Files in the sidebar. The page shows the number of items and their total size. Files you upload here, and files shared in team chat, are listed. A file that belongs to a private project is only listed for that project's members.

  • All files: everything, with folders to browse.
  • Starred: files you starred.
  • Recent: the most recently changed first.
  • Shared with me: files that have an external link set (see below).

Use Search files... to find a file by name, Sort by Last updated, Name or Size, and switch between Grid and List.

Upload files

  1. Open the folder you want the files in (or stay at All files).
  2. Choose Upload, then Choose files or drop them anywhere. You can also drag files from your computer straight onto the page.
  3. Remove any file you picked by mistake, then choose Upload.

Each file can be up to 50 MB. Several files go up one at a time; if one fails, the rest still upload and you are told which failed.

Uploads count towards your workspace's storage quota, which issue attachments share. An upload that would go over the quota is refused, and executables and scripts are refused: files ending in .exe, .dll, .bat, .cmd, .sh, .ps1, .msi, .com, .scr, .jar or .vbs, or whose type marks them as an executable, installer, Java archive or shell, Python, VBScript or PowerShell script.

Folders

Choose New folder to create one in the folder you are in; folders can hold subfolders. The path across the top shows where you are, and All files takes you back to the top.

  • Move files by dragging them onto a folder or onto the path, or select them and choose Move to….
  • A folder's menu has Rename, Move to… and Delete.
  • Two folders in the same place cannot share a name, and only an empty folder can be deleted.

Preview and open files

  • Images and videos show a preview right in the grid.
  • PDFs open in a preview window: choose the file's name (list), its icon (grid), or Preview from its menu. Open in new tab opens it in the browser.
  • In the list layout, Open opens or downloads any file.

Share a file

Every file in Files is already visible to everyone who can see it in the workspace. Choose the Share icon on a file to tell specific teammates about it: tick their names and choose Notify. This sends them a notification; it does not change who can see the file.

Add an external link instead stores a web address with the file, for a copy hosted elsewhere or a link you want to hand to someone outside the workspace. The app does not create that link for you.

Rename, move and delete

Select files with the checkbox on each one to act on several at once. Renaming, moving, changing the link and deleting a file are for the person who uploaded it, or for Owners and Admins. A bulk delete or move skips any file you are not allowed to change.

Deleting a file removes it for everyone in the workspace, and it cannot be undone.

Where files are stored

Uploads go to the storage provider your workspace chose in Settings → File storage. See File storage for the options.

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